User Access Management

Manage the Access of All Users to the SchoolFront System

Administrator users in SchoolFront are responsible for granting all other users (teachers, staff, students, and student family members) access to the system. At times you may also need to remove the access of a user. Users in all school staff roles may at times be interested to see the login history of a user.

Grant Users Access to the SchoolFront System

Enable and Disable User Access to the SchoolFront System

You can easily disable a user’s access to SchoolFront without deleting the user profile or any information about the user. If user access is required again in the future, you can easily re-enable it without re-entry of user information.

There are many situations in which disabling a user’s access to SchoolFront is required. Some examples include:

  • A student transfers out of the school mid-year and you do not want them logging in anymore.
  •  A custodial parent/guardian wishes to deny the child’s other non-custodial parent/guardian access to the child’s school records following a divorce.
  • A teacher leaves the school mid-year and you do not want them logging in anymore.
    Disabled users can be re-enabled without re-entry of user data which saves time for school administrative staff.
Determine if a User is Enabled or Disabled

Perform the following steps to determine if a specific user is currently p.

1. Login to SchoolFront as an Administrator.

2. Go to the Manage StudentsManage Staff, or Manage Families section.

3. Locate the user for whom you wish to know access status in the grid.

4. Once you locate the user scroll all the way to the right to the last column in the grid using the horizontal scroll bar.

5. The last column is called SchoolFront Access. It will show if the student is “enabled” or “disabled.”

  • Enabled = User is Allowed to Login to SchoolFront
  • Disabled = User is Not Allowed to Login to SchoolFront
Disabling or Re-Enabling User Access to SchoolFront

Perform the following steps to enable or disable a specific user’s system access:

1. Login to SchoolFront as an Administrator.

2. Go to the Manage Students, Manage Staff, or Manage Families section.

3. Find and open the profile of the user for whom you wish to enable or disable SchoolFront access.

4. On main page of the user’s profile (the Details tab) click the link to SchoolFront Access (blue shield icon). A small dialogue box will open with an enable or disable button.

5. Click the button to enable or disable the user.

  • Enabled = User is Allowed to Login to SchoolFront
  • Disabled = User is Not Allowed to Login to SchoolFront

6. If you ever wish to reverse this action, just repeat these steps.


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