Master Catalog

Manager School / District Master Course Catalog

The Master Course Catalog is a collection of courses and course-related information that usually ties to graduation requirements which can be maintained at the district and school level. Master courses are not associated with a particular school year, date/time, teacher, or location. Course sections, which ARE associated with a school year and teacher (and which can optionally be associated with a date/time and location) are created from Master Courses.

Applicable System Roles

  • Administrator

Step-by-Step Instructions

Add a Master Course to the Catalog


1. Login as an Administrator user.

2. Place your cursor over Courses in the left navigation menu. A sub-menu will appear.

3. From the sub-menu, select View Master Catalog.

4. Click the New Course link. The new course form will open.

5. Fill in the fields:

Column Name Description / Instructions
Identifier

This is a unique number/letter combination used to identify the course amongst other courses. We suggest you come up with a meaningful and consistent way of IDing master courses.

For example:

If courses are specific to a grade-level, you could come up with the convention "Grade Level-Course Abbreviation". So you would give a course called "1st Grade Mathematics" the Identified or "1-Math." "11th grade Biology" would be "11-Bio."

If you wanted to show progression in courses like Spanish, Spanish I, Spanish II, Spanish III, you could name them:

  • Span1
  • Span2
  • Span3

If your state or other governing body already has standard course identifiers, you can use those.

The convention can be anything you wish--letters only, numbers only, letters & numbers, with or without hyphens--Just try to make it meaningful and consistent so that searching the database will be an intuitive undertaking into the future.

Title This is the full name of the course. These names will appear on report cards, transcripts, Teacher Daily Planner, Gradebook, and in the student/parent views for coursework and other academic information. If you want the names translated, enter a translation.
Description This is the generic description of the course. Note that once sections of the course are created with assigned teachers, each teacher will be able to provide their own course section description.
Credit Type

Cross reference with graduation sets. Open up your graduation sets and determine which credit type the course fulfills.

To look at your graduation sets, go to the following quick nav path: Feature Administration>Graduation Sets>Click Graduation Set>Requirements.

Credits Enter the number of credits a student earns by successfully completing the course.
Exclude From GPA If this is a course like "choir," it may be considered ungraded, or extracurricular. If it is you can optionally exclude it from GPA calculation of students enrolled in the course.
Exclude From Report Card If this is a course like "choir," it may be considered ungraded, or extracurricular. If it is you can optionally exclude it from inclusion on the report cards of students enrolled in the course.
Category

Choose the category of course. Options include:

  • AP
  • College
  • General
  • Honors
  • Regents

Note that this will tell the system how to calculate GPA for students who have completed the course. To check category mapping to GPA, go to the following quick nav path: Feature Administration> Grading>GPA Mapping

 


6. Click the Insert button.

7. Once a Master Course is created, you can create sections of the course, which are associated with a teacher, location, and day/time.

Edit or Delete a Course from the Master Course Catalog


1. Login as an Administrator user.

2. Place your cursor over Courses in the left navigation menu. A sub-menu will appear.

3. From the sub-menu, select View Master Catalog.

4. Find the course that you would like to edit or delete in the data grid.

5. Click the course to view it.

6. On the Details tab, click either edit or delete.

7. If you are editing, make sure you click the Save button after you make changes.


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