Import Student Emergency Contacts

Import Emergency Contact Information for Students

This information may be the same, similar, or completely different from student family information (e.g. parents / guardians). Emergency contacts can be a parent / guardian, an extended family member, an older brother / sister, or even a neighbor / friend of the family. An emergency contact is whomever the family designates.

Applicable System Roles

System users with the following roles can do this:

  • Administrator Only

Step-by-Step Instructions

Import Historical Grades

1. Log into SchoolFront as an Administrator user.

2. In the left navigation bar place your mouse over Manage Students.

3. The Sub-menu will appear.

4. In the sub-menu click Export/Import Emergency Contacts.

5. Follow the Online Help instructions for Data Importing using the below table to fill in your Excel file. You must fill in all required fields to complete the import.

Column Name Description / Instructions
Student ID

This is the student's unique identification code from the SchoolFront system.

To locate a student's ID, go to the student's profile in the Manage Students section.

To get a list of all student IDs for reference before you even begin populating the Excel spreadsheet, go to the Manage Students grid and export all of the students to Excel.

Contact Name This is the name of the person to call in the event of an emergency.
Phone Number This is the telephone number of the emergency contact you named. Include the area code for good measure.
Contact Order

You can add multiple emergency contacts to the student profile so that if the first contact cannot be reached, another contact (or more) can be tried.

Enter the order in which this particular contact should be called. If they are the first person to call, enter a "1." If they are second, enter a "2," etc.

Relationship

Enter one of the following options:

  • Aunt
  • Brother
  • Father
  • Friend
  • Grandfather
  • Grandmother
  • Mother
  • Neighbor
  • Other
  • Sister
  • Stepfather
  • Stepmother
  • Uncle
Phone Type

Enter one of the following options:

  • Cell
  • Home
  • Pager
  • Work


5. When you are done following the Data Import instructions, the information you added and the changes you made to the spreadsheet will be in the system.

Verify Emergency Contact Import Worked

For verification purposes, this information is visible in the student profile on the Stored Grades Tab.

1. Login as an administrator.

2. Click Manage Students in the left Navigation Menu.

3. Choose a student for whom you know you uploaded contacts and click the student. The student profile will open.

4. Click the Emergency Contacts tab.

5. Browse the grid to see the Emergency Contacts you imported.


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