Group Profiles for Salary / Wage Adjustment

In many schools and districts, salary adjustments (i.e. employee rates of pay typically entailing raises in pay) are calculated (usually annually) based on employee contract terms. For example:

  • A teacher contract may dictate that teachers receive a 2% salary increase annually. Teachers may also be entitled to stipends for things like a Masters Degree, In-Service, Graduate Hours, extracurricular jobs, etc. 
  • A food service contract may dictate that food service workers receive a 1.3% hourly wage rate increase + a flat $.20 hourly wage rate increase annually. They may also be entitled to increases based on longevity. 

Before you begin configuring the system with contract terms, you should identify the groups of employees in your organization who share common contract terms related to wage / salary. Some example groupings include:

  • Teachers
  • Administrators
  • Confidential Staff
  • Non-Represented Staff
  • School-Related Personnel
  • Substitutes
  • Seasonal Staff
  • Food Service Workers
  • Custodial / Grounds Staff

This section explains how to create "group profiles" for segments of employees who share common contractual wage/salary terms. These group profiles tell the system what "rules" to apply when calculating employee wage / salary adjustments. 

The group profiles you create will include a standard set of rules for each group and can optionally be linked to a longevity table (applicable if the group of employees is eligible for longevity-related increases/stipends) and/or a pay variable group (applicable if you have an integration between SchoolFront and your payroll system. 

Applicable System Roles

  • Administrators
  • Human Resources

Step-by-Step Instructions

  1. Place your mouse over Salary Adjustments in the left hand vertical navigation menu so that the sub-menu opens. 
  2. In the sub-menu select Group Profiles.
  3. Click the New Salary Adjustment Group Profile link at the top of the grid. 
  4. Enter a Name for the group (make it similar to the name of the group of employees to which the group profile applies).
  5. Enter an effective date (e.g. the contract effective start date). 
  6. Enter the total number of workdays in the school year. This is usually 260 or 261 depending on the year. 
  7. Enter the upcoming date on which salaries must be approved by employees (the approval deadline). 
  8. Enter the date range during which the employee's calculated salary will apply (e.g. July 1, 2013 to June 30, 2014). 
  9. If you created a pay variable group for this group of employees, select the pay variable group from the drop-down menu. (leave blank if not applicable)
  10. If the employee group is paid at an hourly rate, check the Hourly Adjustment checkbox. If they are salaried employees, leave the Hourly Adjustment checkbox un-checked.
  11. Enter the Base Percentage Increase (only if applicable...leave blank if the employees receive no percentage increase). If, for example, they receive a 2% increase annually, enter ".02."
  12. Enter the Base Flat Increase (only if applicable...leave blank if the employees receive no base flat increase). If, for example, they receive a $.40 increase, enter ".40."
  13. Enter a Default Merit Increase (only if applicable...leave blank if the employees receive no merit increase or if the merit increase is extremely variable). 
  14. Enter the date on which applicable profession development activities begin (the PD Start Date). 
  15. Enter the date on which applicable professional development activities end (the PD End Date or the cut-off date). 
  16. If you created a longevity table for this group, select the longevity table from the drop-down menu. (leave blank if not applicable)
  17. Enter the Longevity Minimum Daily Hours. This is the minimum number of hours the employee must work daily during a week to be eligible for the longevity incentive. If there are no minimum hours, leave blank. 
  18. Enter the Longevity Calculation Date. This is the date in the up-coming year on which longevity eligibility is met. Leave blank if not applicable. 
  19. Click the Insert button to save the Group Profile. 

  20. Repeat this process for all group profiles. 

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