Define Admissions Programs

Set-up Your School's Unique Admissions Programs in SchoolFront

In SchoolFront programs are groupings of steps placed in a specific order with requirements associated with each step.

Example Admissions Programs

Schools may need many programs defined in SchoolFront to allow for deviations in the application process based on admissions process and requirements. A school's programs may be very similar or very different. Some examples of admissions programs (disparate processes required for admission) include:

  • General Admissions Program (for all standard US citizens)
  • International Admissions Program (for non-US citizens)
  • Special Needs Admissions (for students requiring special educational facilitation)
  • Summer Camp Admissions Program (for children applying for admission to summer camp)
  • Upper School Admissions
  • Lower School Admissions
  • Pre-School Admissions

Generally speaking, you should create a program for each different application process you require.

Click here for a more-detailed example.

Prerequisite Steps

If you have not yet completed any of the following steps, please take the time to complete them all before you proceed.

  1. Enable Admissions Functionality in SchoolFront
     
  2. Understand How Admissions Management Works in SchoolFront
     
  3. Add Your School's Admissions Requirements to the System
     
  4. Create a Library of Admissions Process Steps 

Step-by-Step Process

Define the Program Details

Follow these steps to create admissions programs in SchoolFront for your school.

1. Login to SchoolFront as an administrator.

2. In the left navigation menu, click Feature Administration.

3. In the Admissions section of the SchoolFront Feature Administration screen, click Programs.

4. Click the green plus icon called New Admissions Program. A form will open.

5. Fill in the form using these guidelines:

Field Name How to Fill it Out...
Program Title

Name your program, for example: "High School Admissions" or "Kindergarten Admissions" or "Summer Camp Admissions."

Enabled

If this program is a "work in progress" and not yet ready for usage, leave the "enabled" checkbox unchecked.

If it is ready for usage, check the "enabled" checkbox. 

Program Description Describe your program. For example "This is the application process for prospective High School students that are citizens of the United States and are currently residing in the United States."
Grade Levels

Check the checkboxes beside the grade levels for which the admissions program is/will be applicable. 

Re-enrollment Program

Check the check-box if you want this program to have a re-enrollment program associated with it. 

A re-enrollment program typically includes a sub-set of the steps and requirements from the normal/base enrollment program.

It allows students who are already enrolled in the base program (who already completed the admissions process once in a previous year), to use the re-enrollment program to apply for the same program again without completely re-completing and submitting all requirements. 


6. Click the Insert button. The program will be added to the system. New tabs will appear, including "Process Workflow," "Requirements," and "Re-enrollment Programs" (if applicable). 

7. Repeat the above steps for all programs (i.e. you can have as many programs as appropriate to support your student population).

Add Process Steps to the Program

1. Login to SchoolFront as an administrator.

2. In the left navigation menu, click Feature Administration.

3. In the Admissions section of the SchoolFront Feature Administration screen, click Programs.

4. Click the Admissions Program in the grid to which you want to add process steps. 

5. Click the "Process Workflow" tab. 

6. Click the "Add Process Steps" link next to the green "plus" icon. 

7. Check the checkbox next to all steps you want added to your program. 

8. Click the "Add Process Steps" button. 

Add Requirements to Program Process Steps

1. Login to SchoolFront as an administrator.

2. In the left navigation menu, click Feature Administration.

3. In the Admissions section of the SchoolFront Feature Administration screen, click Programs.

4. Click the Admissions Program in the grid to which you want to add requirements to process steps. 

5. Click the Requirements tab. 

6. Click the Add Requirements link at the top of the grid next to the green plus icon. 

7. Select a Process Step from the drop down menu. 

8. Check the checkbox next to all of the requirements that fit into the process step you selected. 

9. Click the Add Requirements button. 

10. To change the order of the requirements in the Process step, click the little Pencil icon next to the requirement. 

11. Repeat the above steps for all process steps in the program. 

Next Step: Confirm Admissions Program is Enabled


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